Front Office Receptionist/Office Assistant

Our client is looking to hire an Office Assistant/Office Receptionist that will be the first point of contact when coming into the office located in North Hills, CA. They are looking for someone that will help with the organization and running of the daily administrative operations of the company. The ideal candidate will be able to undertake a variety of office support tasks and work diligently under pressure. 

Duties and Responsibilities

• Answer in coming calls and take messages when needed
• Respond to emails in a timely manner
• Manage mail correspondence
• Greet clients and visitors
• Help maintain office calendar
• Perform data entry and filing tasks
• Manage inventory of office supplies
• Perform other clerical tasks as needed
• Answer and direct telephone calls
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, mailing, and databases
• Handle incoming and outgoing office correspondence
• Manage work schedules, calendars, and appointments as necessary
• Maintain HR Records for employees' hard Copies and Electronically
• Process Payroll and manage the Electronic Attendance and PEO program
• Schedule Employment interviews
• Process Offer Letter
• Process Drug test requests
• Facility inspection

Requirements and Qualifications

• High school diploma or GED certificate
• Associate degree or bachelor's degree preferred
• Administrative or clerical experience preferred
• Experience with Microsoft software required
• Payroll experience a plus
• Computer proficiency
• Organizational and time management skills
• Basic math skills
• Calm and professional appearance