Executive/Personal Assistant to CEO, Full Circle Real Estate Partners
This role will provide personal and administrative support and assistance to the CEO of Full Circle Real Estate Partners, a company affiliated with Edgewood Management Corporation. Note that the scope of work will include professional, personal, and family assistance.
Main Job Tasks And Responsibilities
Manage and maintain CEO's schedules, appointments and travel arrangements. This includes scheduling meetings and managing work and personal calendars and appointments
Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations and other documents using e-mail, word processing, spreadsheet, database, or other software
File and retrieve documents and reference materials
Answer phone calls and emails, take messages, and respond as appropriate
Plan travel, including flights, accommodation and ground transportation
Conduct research, assemble and analyze data to prepare reports and documents
Monitor, respond to and distribute incoming communications
Receive and interact with incoming visitors as appropriate
Interact with external clients, associates, business partners, family members, etc
Take accurate and comprehensive notes at meetings
Help with daily time management
Run errands as requested, including for personal matters
Coordinate project-based work as needed
Perform general office-type duties such as ordering supplies, maintaining records, and performing basic bookkeeping work
Obtain, file, maintain, secure, and retrieve personal, financial, and corporate documents, records, and reports
Handle payments for services on behalf of the company, the CEO, or their family
Open, sort, and distribute incoming correspondence, including faxes and email
Arrange for staff, consultants, or vendors as necessary, including evaluating and selecting providers
Arrange, plan, coordinate, and administer events, meetings, dinners, etc. Inspect event facilities to ensure that they conform to requirements. As needed, coordinate services for events, such as accommodation and transportation for participants, facilities, menus and catering, signage, displays, A/V, special needs requirements, printing, invitations, RSVPs, etc
Review event bills for accuracy, and approve/facilitate payment
Plan and develop programs, agendas, budgets, and services
Other duties, responsibilities, tasks, and projects as assigned
Education And Experience
3+ years experience providing support at the executive level. Prior experience as a personal assistant for an executive level individual is highly desired
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Office, Teams, Word, Excel, PowerPoint)
Knowledge of standard office administrative practices and procedures
Bachelor’s degree a plus, but not required
Technical knowledge and experience necessary to perform the tasks and responsibilities above
Key Competencies
High level of dynamic and engaging interpersonal skills and the ability to display diplomacy, tact and professionalism. Must be trustworthy to an exceptional degree and able to be counted on to respect and protect privacy, responsible access to confidential information, financial information, and professional and personal information
Strong organizational skills and ability to plan, prioritize, and organize workload in order to meet deadlines. Must be able to multitask and remain organized in a fast-paced environment. Must not only be organized, but able to keep others organized
Superb English verbal and written communication skills
Must be a proactive self-starter and show initiative and be able to gather and monitor information and data and anticipate others’ needs based on the circumstances
Must display outstanding judgment and decision-making ability, and drive to results with a high attention to detail and accuracy
Must have a desire to take on new responsibilities in areas with little to no prior experience
Able to be counted on to respect and protect confidentiality and appropriately handle sensitive information and situations
Establish and maintain positive and effective working relationships with others.
Uses courteous and professional etiquette when answering the telephone and in interpersonal interactions
Other Position Information
This is a hybrid role, working primarily (3-4 days/week) on-site at an office location in Gaithersburg, MD and other locations as appropriate with some occasional opportunity to work remotely
Must have access to reliable personal transportation for local travel and related errands
Must be able to successfully pass a criminal background check, DMV requirements, and a pre-employment drug screening
Must be able to demonstrate eligibility to work in the US
Note that this vacant position is with Full Circle Real Estate Partners, not with Edgewood Management Corporation
REQUIREMENTS FOR CONSIDERATION:
Please include compensation/salary requirements. Candidates who apply without specifying their desired salary will not be considered
FCREP is an Equal Opportunity Employer
Powered by JazzHR
xH4b0Djm1E
Seniority level
Internship
Employment type
Full-time
Job function
Administrative
Industries
Internet Publishing
Referrals increase your chances of interviewing at Edgewood Management by 2x