Are you a recent grad with administrative experience looking to start your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! Bay Area based commercial property development and management company is looking to add an Administrative/Property Assistant to their Santa Clara portfolio. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support an APM and PM for a beautiful Class A Office space, working with a variety of tenants at a location with amazing amenities and GREAT managerial support and mentorship. EXCELLENT opportunity for a recent GRAD with office experience!
Responsibilities:
Answering phones and greeting incoming guests or tenants
Maintaining all files for tenants
Executing a variety of events at the property
Assisting tenants with specialty concierge services
Supporting Property Manager with various projects
Gathering certificates of insurance and business licenses
Managing expiration dates for both certificates and license
Dispatching maintenance for tenant requests
Communicating with vendors and contractors
Maintaining vendor files
Receiving and coding incoming accounts payable
Scheduling meetings for Manager
Coordinating tenant appreciation days
Preparing correspondence and reports for Manager
Communicating with tenants about external improvements or cleaning schedules
Resolving customer/tenant questions or concerns
Desired Skills:
Ability to work well with others
Ability to prioritize
Detailed
Required Skills:
BA or BS degree
Intermediate MS Office skills
2+ year of office experience
Commercial Property Management Experience a Plus
Seniority level
Entry level
Employment type
Full-time
Job function
Sales and Management
Industries
Staffing and Recruiting
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