Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than seven million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
Statement of General Purpose: This position provides operational support to NWF’s Conservation and Education Programs with a particular responsibility for co-managing activities conducted at the Mid-Atlantic Regional Center (MARC) and NWF’s Gulf Program based out of the South Center Regional Center (SCRC). Major areas of responsibility include: (1) leading aspects of NWF’s financial systems, including making timely and supported recommendations on final budget decisions to regional and program leadership, assisting program staff with financial/administrative procedures, and providing fundraising and grant support; (2) supporting and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice; and (3) oversight of program operations and internal communications.
This position will work in a balanced matrix style of management. They will report directly to the Senior Director of Operations and work collaboratively to support Executive, Operations and Program Leadership in the MARC and SCRC. This position will also work in close partnership with all support departments of the organization including (but not limited to) Finance, Philanthropy, Legal, Human Resources, and Accounts Payable.
Financial Management
Principle Duties (major areas of responsibility):
Ensure sound financial management including tracking expenses and revenues; manages the development and monitoring of MARC and SCRC budget reporting systems (directly responsible for managing annual budget of approximately $5 million);
Develop and implement budgets through projections, cost classifications, transfers and year-end carryovers; prepares and monitors program and grant budgets consistent with NWF’s financial reporting system;
Oversee and approve all expenses, including invoices, salary allocations, travel, office operations and special events.
Generate and oversee contract and grant agreements, including appropriate approvals and financial tracking;
Process and manage input of donations/payments received into the CRM system;
In tandem with Philanthropy and Finance staff, assist program staff in grant applications and reports, including tracking grant reporting requirements and ensure that all requirements are met.
Internal Relations
Work closely with Strategic Operations Leadership Team and other Operations Managers on best practices, policies and procedures to ensure sound management of operations for the programs they serve;
Nurture strong, working relationships with the Regional Executive Directors and program staff in the MARC and SCRC to support the needs of the regions and expand relationships and collaboration with other internal departments and staff;
Promote a productive, interactive, collaborative and fun work environment;
Assist programs in operationalizing and embedding equity and justice into their organizational policies, practices, and programs;
Communicate policies and procedures to office staff.
Operational Management
Maintain and promote a safe, efficient and productive office environment for the MARC;
Organize and/or assist with internal meetings, visits, retreats and special events and projects;
Assist with development and communications tasks, such as events and mailings;
Ensure systems and procedures are current and functional; keeps office equipment updated and in working order; ensure office is equipped with supplies to fulfill staff needs.
Supports Regional Executive Director in the negotiation of office lease, including modifications and renewals, and communicates with landlord regarding office space issues.
Qualifications
Minimum 5 years relevant experience in a budget preparation and/or management, operations, or administration capacity, preferably in a nonprofit setting
Proven skills in financial management and budgeting are essential, including grant management is strongly preferred
Strong interpersonal skills and the ability to deal appropriately with confidential and sensitive matters
Must have effective problem-solving skills and ability to meet unanticipated needs
Must be a strategic thinker, well organized, positive communicator; relationship builder and have a demonstrated ability to set goals and priorities, and meet deadlines
Proficient in Microsoft Office applications, spreadsheet, and database management
NWF Values
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:
Being motivated by values of equity and responsibility to those most marginalized;
Consistently bringing a high level of empathy and social skills to work and interpersonal interactions;
Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement;
Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
Passion for and commitment to NWF's mission
Physical Requirements Of The Job
Remaining in a normal seated or standing position for extended periods; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example, using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about the workspace. The position requires mobility, including moving materials weighing up to 20 pounds.
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.
Please Note: This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.
Travel Requirements
A commitment to some travel is required. Estimated 10-12 times per year (regional and national travel).
Location and Work Mode:
The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee is expected to work fully from the Mid-Atlantic Regional Center in Annapolis, MD. A hybrid work-mode will be considered for the ideal candidate, in alignment with supervisor and further addressed in the staff member’s work agreement. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers
Compensation And Benefits
The salary range for this position is $72,000 - $75,000, commensurate with experience.
We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits in 2021, and by Forbes as one of America’s best small employers! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.
We offer these supports to help manage your mental, emotional, and physical health:
Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
Up to 16 weeks of fully paid Family and Medical Leave
Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
Therapist available at no cost
Pet insurance and discount perk program
Annual wellbeing allowance
In addition to your salary, we offer the following supports to your personal finances:
Retirement plan with immediate match and vesting
Annual year end retirement contribution
Tuition Reimbursement
Adoption and Surrogacy assistance
Pet adoption stipend
Student Loan management
Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers.
Application
Applications will be reviewed on a rolling basis. Candidates should submit a cover letter and resume.
For more information on our recruiting process, please review our Careers page: https://www.nwf.org/About-Us/Careers
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.
Please let us know if you require accommodations during the application or interview process by reaching us at hrhelp@nwf.org or 703-438-6244.
If selected for this position, a background check will be conducted.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Non-profit Organizations
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