Logistics Coordinator (Advanced Travel Coordinator)

Duties

WHAT IS THE HEADQUARTERS (HQ)DIVISION?

A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies Will Be Filled In The Following Specialty Areas

HQ Office of the Commissioner

The following are the duties of this position at the full working level.

• Plans for and arranges domestic and international travel itineraries for the CIR, including flights, accommodations, ground transportation, and other logistical requirements. Conveys the CIR's travel-related preferences, expectations, and needs to the Service's internal Travel Officer, Logistics Officer, and executive personnel within the Service's Business Operating Divisions (BODs), as well as external stakeholders such as airlines, hotels, and car rental companies, to mitigate downtime or inefficiencies such as avoidable changes or adjustments to travel plans, such as flight delays or last-minute itinerary modifications. Conveys authoritative travel guidance to the CIR and the CoS to ensure all travel arrangements adhere to travel regulations and budgetary constraints. Directly briefs the CoS and other executive staff on regulatory or administrative aspects of travel and logistics relating to the CIR's travel needs.
• Communicates effectively with the CIR and the CoS, keeping them informed of travel arrangements, schedule updates, and any potential issues or concerns. Provides regular and recuring briefings with executive assistants, administrative staff, and other stakeholders within and outside of the Service to ensure alignment and collaboration on travel and logistics-related matters, as needed by the CIR.
• Monitors and tracks travel expenses incurred by the CIR, reconciling receipts, invoices, and credit card statements. Prepares accurate and timely expense reports, ensuring compliance with travel regulations and Treasury/IRS policy. Identifies cost-saving opportunities and efficiencies in travel expenditures, proposing recommendations for optimization.
  
  

Requirements

Conditions of Employment

Standard Position Descriptions (spd)

PD24371

Visit the IRS SPD Library to access the position descriptions.

• A 1-year probationary period is required (unless already complete
  
  

Qualifications

Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

You must meet the following requirements by the closing date of this announcement:

SPECIALIZED EXPERIENCE: GS-13 LEVEL: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes:

• Experience with analytical and evaluative methods and administration of travel programs to participate in the assessment of program development, determine appropriate evaluation and measurement techniques, identify significant program or resource issues, and improve management processes and systems.
• Experience with operating divisions organization, policies, practices, and program objectives sufficient to participate in the development of travel guidance, assessment of resource utilization, and development and implementation of changes to current processes and procedures.
• Experience with financial management and travel processes, this can be demonstrated by assignments where you prepared and maintained the financial plan involving all categories of expenditures and participated in the budget process involving financial review and analysis.
• Experience with oral and written communication techniques to present plans and proposals convincingly, negotiate effectively, and reconcile conflicting interests and points of view.
• Experience with negotiation skills in order to reach agreement on changed work practices and objectives.
  
  

AND

MEET TIME IN GRADE (TIG) REQUIREMENT: You must meet applicable TIG requirements to be considered eligible. To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to. Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.

AND

TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment . For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".

For more information on qualifications please refer to OPM's Qualifications Standards .

Education

A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience. An official transcript will be required if you are selected. If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time. Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.

Additional Information

• We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.
• The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed. The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages .
• This is a non-bargaining unit position.
• Tour of Duty: 8:00 AM - 4:30 PM
• In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.
• Telework Eligible Positions: Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.
• Relocation expenses - No
  
  

Physical Demands: The work is primarily sedentary, but includes some walking, standing, bending, and carrying or moving items which are not more than 50 pounds, to support events. The significance and high visibility of events demands an extremely high level of performance and results. Consequently, the incumbent will work under pressure, and at times, be subjected to both physical and psychological stress.