Human Resources Administrative Assistant

Role & Responsibilities:

• Coordinate in‐office administrative tasks (scanning, filing, etc.).
• Produce basic reports from HRIS, both monthly and as requested.
• Distribute communication materials to eligible employees (i.e. benefits open enrollment, retirement plan enrollment, etc.).
• Track accurate employee information and maintain electronic storage of sensitive employee files in compliance with firm policy and labor law requirements.
• Maintain HR document inventory (pamphlets, program applications, annual forms at direction of compliance).
• Support firm‐wide HR programs (both compliance and technology related).
• Bill tracking/invoice processing.
• Prepares reports as needed.
• Assists with new hire onboarding, offboarding, and leaves of absences.
• Ability to discuss confidential and sensitive issues in a highly professional and discrete manner at appropriate times.
• Applies information and guidance from federal regulations, manuals, information systems, and other resources.
• Ability to recognize and protect confidential company and employee information.
• Complete and collect HR forms and other documentation.
• Various other assignments and responsibilities, as needed.

Qualifications:

• Bachelor’s degree in Human Resources, business administration, communications or a related discipline required.
• Minimum of 5 years’ experience in an administrative role; experience in Human Resources a strong plus.
• Highly organized with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent verbal and written communication skills, capable of interacting professionally with various stakeholders.
• Meticulous in reviewing documents and data for accuracy and completeness.
• Can adapt to changes and shifting priorities while maintaining a positive attitude.
• Handles sensitive information with integrity and maintains a high level of discretion.
• Strong administrative technology skills and ability to learn new tools; proficient in Microsoft products (including Outlook, Word, Excel, PowerPoint and OneDrive) and collaboration tools such as Teams, DocuSign, etc.; knowledge of HR information management systems desired.
• Strong critical thinking skills to identify challenges and propose viable solutions.
• Collaborates effectively with others, supporting team goals and contributing to a harmonious work environment, while representing the culture of the company.
• Must be actively committed to diversity, equity and inclusion principles.
• Proactive and detail oriented with a strong work ethic.
• Team player with a high level of energy and enthusiasm.
• Demonstrated ability to multitask and manage conflicting priorities.
• Ability to succeed in a fast paced, highly demanding, high volume, dynamic, corporate environment.
• Unimpeachable integrity and can be trusted to maintain confidential information.