Human Resources + Office Coordinator

JOB TITLE: Human Resources + Office Coordinator

REPORTS TO: Senior Manager, Human Resources

DEPARTMENT: Executive/G+A

OVERVIEW

The Human Resources + Office Coordinator is responsible for managing the administrative and clerical functions of the HR Department and coordinating Summer Fridays’ front office needs.

RESPONSIBILITIES

HR SUPPORT

• Supporting the HR Manager with the following employee management functions:
• Posting jobs and screening potential applicants regarding their skills, experience and education
• Contacting references and performing background checks on applicants
• Informing applicants about position details, benefits and duties
• Conducting new employee orientation and training
• Supporting benefits open enrollment process
• Maintaining the employee handbook
• Management of HR/employment files (i.e. job descriptions, offer letters, resignation, resumes, etc.)
• Coordinating and administering employee surveys
• Working with HR/Office Manager to coordinate employee Town Hall meetings and events
• Managing Summer Fridays’ LinkedIn account
• Other HR tasks/projects as necessary

OFFICE SUPPORT

• Serving as primary contact/liaison for Property Management company; organizing/coordinating all necessary maintenance to ensure office space is in optimal working order
• Managing office and parking key cards
• Monitoring, ordering and organizing office supplies and office product inventory
• Ordering equipment/supplies for new team members
• Managing and distributing inbound packages
• Building gift bags and sending packages to VIP corporate contacts
• Serving as primary administrator for Summer Fridays’ Slack channel
• Ensuring conference rooms and shared spaces are organized and guest-ready at all times
• Other office tasks/projects as necessary

REQUIREMENTS

• Associates Degree or BA/BS degree 
• Demonstrated experience in HR administration
• Demonstrated experience with office management/reception
• High degree of propriety and professionalism
• Exceptional organizational skills and attention to detail
• Strong communication/interpersonal skills
• Strong multi-tasking skills, ability to prioritize new tasks as they come in
• Positive, can-do attitude
• Solid knowledge of MS suite, including Word, Excel, PowerPoint and Outlook
• Must be based in Los Angeles; requires 4 days minimum per week in office