STATUS/SCHEDULE: Exempt, full-time, 40 hours per week (Some evening and weekend hours may be required)
SUPERVISOR: Director of Finance
Position Summary
As a member of the Agency’s Finance team, the Grants and Contracts Specialist is charged with building collaborative relationships across the agency and providing support in pre- and post-award grants administration. Pre-award duties include: supporting staff through the proposal and budget development process and communicating effectively across programs. Post-award responsibilities include: approving grant expenses, monitoring budgets, and financial/compliance reporting as required by funders. Funders can be state, local, or federal agencies or private foundations. The Grants and Contracts Specialist will administer policies and procedures with a strong focus on compliance with the funding agency and HYP’s accounting standards.
The ideal candidate will have a welcoming attitude and be able to effectively manage difficult situations; will take ownership of assigned duties by independently shepherding tasks to a successful conclusion; will promptly communicate problems and issues to the Financial Director; will be able to meet deadlines and work accurately; and will be both a knowledgeable resource and the link between programs, staff and clients. They will work closely with Finance, Development, Administration and Programs staff.
Essential Functions
Provide full-cycle fiscal management for all contracts and grants
Recommend grant-related policies to support overall organizational goals, priorities, and requirements, including compliance with laws and regulations
Develop budgets for grant proposals
Capture, track and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting.
Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects performance against approved budgets.
Work with Program Directors to determine appropriate financial charges that are allocable and allowable to the various funding sources.
Ensure compliance with contract and subcontractor award terms and conditions
Prepare grant-related financial reports for various types of funders
Manage monthly invoicing process, including staff allocations, and follow up as needed
Conduct budget review and revisions as necessary
Serve as a liaison between Finance and Development and Programs
Other duties as assigned
Competencies
Ability to administer a large-scale, highly collaborative grant program involving cross-department team members
Proactive and action-oriented personality; strong sense of pace and urgency
Familiarity with government grants - preferably local, state and federal
Knowledge of grant funding processes, procedures and techniques
Ability to manage and prioritize multiple complex tasks and maintain composure under demanding deadlines. Proven problem-solving skills and solutions-focused attitude.
Maintains current knowledge of compliance regulations in all areas of grants administration
Ability to manage high volume of transactions with an outstanding attention to detail
Demonstrated knowledge of and experience with accounting systems
Knowledge of restricted gift accounting and reporting GAAP requirements
Advanced communication skills, including the ability to clearly and effectively communicate information to internal audiences
Excellent interpersonal, verbal, and written communication skills
Strong professional ethics and discretion
Computer Skills And Technical Skills
Intermediate or higher proficiency in Google Workspace, Excel, Word, Salesforce and Quickbooks
Work Environment
This position has the option to operate in HYP’s Administrative Offices in San Francisco, hybrid or fully remote. The HYP Administrative Offices are located in San Francisco and are accessible by public transportation.The incumbent must work and reside in California, with a preference for the SF Bay Area.
Required Education And Experience
Bachelor’s Degree, preferably in Accounting, and/or the equivalent working experience/training
Two to four years of grants experience
Preferred Education And Experience
Demonstrated experience in full-cycle grants management
Experience in non-profit accounting
Security Clearance
Must pass DOJ/FBI background check. Due to our requirements with licensing, candidates with backgrounds including items on the non-exemptible crime list will not be eligible for exemption at this time.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Equal Employment Opportunity
Huckleberry Youth Programs is an equal opportunity employer, committed to providing equal opportunity to its employees and applicants for employment without discrimination on the basis of race; color; ethnic background; religion; gender; gender identity or expression; sexual orientation; national origin; ancestry; age; marital status; pregnancy, childbirth, or other related medical condition; disability, including HIV- related conditions; or status as a covered veteran. This policy applies to every aspect of employment, including but not limited to: hiring, advancement, transfer, demotion, layoff, termination, compensation, benefits, training and working conditions.
Fair Chance
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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Entry level
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