FL-DOH-CMS-Administrative Assistant

Short Description:

FL-DOH-Children's Medical Services-Administrative Assistant - Possible to extend into the new fiscal year. May have an opportunity for temp to hire.

Complete Description:

FL-DOH-Children's Medical Services-Administrative Assistant - Possible to extend into the new fiscal year. May have an opportunity for temp to hire.

Pay Rate: ***hr / Vendor Rate: ***hr

WORK ENVIRONMENT: In-Office - Professional office environment

DRESS CODE: Business Casual

CANDIDATE RESPONSIBILITIES:

• Providing administrative support to the Chief of Medical Services
• Assist
  
  

with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.

• Answer and re-direct calls on a multi-line phone
  
  

system as directed

by the Department.

• Sort and distribute (internal and external) mail as directed
  
  

by the Department.

• Greet and assist visitors
  
  

in finding the correct destination as directed by the Department

• Ensures compliance with DOH policies
  
  

and procedures.

• Assists the Bureau
  
  

Chief in coordinating daily

operational functions within the Division.

• Coordinates,
  
  

reviews, edits, and formats outgoing

correspondence.

• Drafts, formats,
  
  

and completes routine

memos and letter within established timeframes.

• Coordinates
  
  

travel arrangements, prepares itineraries, prepares, and submits travel

reimbursements for the CMS Plan staff.

• Coordinates meeting, including
  
  

the scheduling of meeting rooms,

preparation of agendas,

materials.

• Coordinates and makes arrangements pertaining to conferences
  
  

calls.

• Attends staff and other meetings
  
  

as required.

Skills:

Skill Required / Desired Amount of Experience Expertise Rating Move Ability to speak and understand English Required Must have High School Diploma Required Experience as an administrative assistant with Executive Management or Department Leadership Required 1 Years Professional customer service experience in an office setting Required 1 Years Proficient using Excel, Word and PowerPoint Required 3 Years Proficient in verbal and written communication Required Excellent organizational skills Required Proficient in multitasking Required

Agency Interview Type:

In Person Only

Work Arrangement:

Onsite