Location: Chicago with hybrid remote and in-person work
Compensation: $65,000 to $70,000 depending on experience, plus benefits
Application Due Date: July 25, 2024
Approximate Start Date: August 1, flexible
Website: www.borderlessmag.org
Borderless Magazine is an award-winning nonprofit news outlet that is reimagining immigration journalism for a more just and equitable future. We report and publish stories in English and Spanish in our online publication, we work with immigrants and their allies to tell their own stories, and we train journalists to more ethically report on immigration issues. We recently won the Next Challenge’s “Future of Local Journalism” award for our community-centered reporting. Find out more at www.borderlessmag.org.
Borderless is seeking a Finance and Admin Manager to manage the nonprofit’s bookkeeping, administration and human resources.
This is an extraordinary opportunity to be part of a diverse leadership team at an organization that values work-life balance. This is a new role and we are looking for someone ready to hit the ground running.
Areas of Responsibility
Bookkeeping:
Process and track all accounts payable and accounts receivable (including invoices, bills, checks received by mail, grant awards, and expense reimbursements)
Process payroll benefits (such as 403(b), HSA, health insurance and other deductions)
Organize and maintain records for audit and annual tax forms, including receipts and process documentation
Complete all annual reports for state, retirement fund and insurance
Assist the external accounting team in closing books every month
Work closely with the Board treasurer, finance committee and staff leadership team on financial planning and assessment, including the development of the annual budget
Update cash flow projection weekly and share the report with the leadership team
Administration/IT:
Own all general/maintenance—everything should be working well
Ensure we have appropriate space, layout, furniture, and supplies to do our best work
Ensure company insurance is up to date and process any insurance claims
Receive, answer and redirect all mail, emails and calls to the Borderless office, main number, and email
Plan and schedule regular staff and board meetings/retreats
Book reservations for staff travel and off-site meetings
Human Resources:
Manage onboarding and offboarding process for staff, interns, and board members
Schedule and sit in on biannual performance review meetings for each staff member and maintain performance review records
Plan and execute celebrations for staff birthdays, awards, etc.
Work closely with the leadership team to assess staff wellness and run a mental health buddy system
The Approach
Manages a high volume of work with efficiency: Has, or can create, a system for keeping tasks from slipping through the cracks. Able to juggle competing demands and prioritize without sacrificing quality. Plans backward to make deadlines.
Attention to detail: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them.
Strong sense of ownership and resilience: Plans ahead and finds alternative paths, when needed, to get to the finish line. Bounces back from setbacks and rejections. Holds a high bar even when things are hectic.
Proactive problem solving: Proactively develop solutions to challenges, including by constantly looking at big-picture progress on the programs team, and by flagging any potential upcoming challenges in the organization overall.
Flexibility: Ready to take advantage of unexpected opportunities; adapts quickly as things change.
Requirements
Our ideal candidate will:
Have at least three years of experience with bookkeeping
Be comfortable with Quickbooks, Salesforce, Google Sheets, Monday.com or similar tools
Have excellent organizational and people skills
We know some great candidates may not exactly fit into this job description or who have important skills we haven’t considered. If that’s you, don’t hesitate to apply and tell us about yourself.
Benefits
The Finance and Admin Manager will have access to:
Subsidized medical, dental and health insurance for themselves and their spouse/children
20 days of vacation accrued per year
10 days of sick/mental wellness days
10 paid holidays plus the week between Christmas and New Year’s off
Six weeks of paid family leave plus additional subsidized leave available through short-term disability insurance
The opportunity to invest in Borderless’ 403(b) retirement plan
A one-month paid sabbatical for personal enrichment after working full-time at Borderless for five years
Time Expectations
Borderless Magazine operates from 9 a.m. to 5 p.m. Monday through Friday. The majority of the manager’s work will happen during these hours, but the manager will occasionally need to work evenings or weekends for a special event or deadline.
Location
The director will be expected to work in person at Borderless’ office in Chicago’s Uptown neighborhood at least once a week.
Borderless’ Values
People-Centered: We approach our coworkers and the people we interview, train, and mentor with humility and an appreciation of their innate human dignity. We never deceive each other or the people who entrust us with their stories.
Community First: We are deeply connected to immigrant community members. We prioritize the expertise, desires and needs of immigrants and those who care about them.
Resilience: We see strength and power in each other and uplift one another in everything we do. We see suffering in the world, but find ways to take care of each other — and ourselves — as we serve our community.
Fearless: We bravely report the truth of our communities. We are not beholden to political or financial interests. We hold ourselves and others accountable as we help build a more just future.
Equity: We strive to create spaces and opportunities for people who do not traditionally have power or a platform in the journalism industry, particularly BIPOC and immigrant community members.
How to Apply
Borderless Magazine is an equal opportunity employer and we encourage members of traditionally underrepresented communities to apply, including immigrants, women, people of color, LGBTQ+ people, older people, and people with disabilities.
To apply, please send a resume, cover letter, and the name and contact information for two professional references to Executive Director Nissa Rhee at team@borderlessmag.org with the subject line “Finance and Admin Manager.”
Your cover letter should answer the following questions:
Why are you interested in working at Borderless?
What makes you a great candidate for this position?
What is your connection to immigration or immigrant communities, if any? (Please note in your cover letter if you can read, speak, or edit in Spanish or other non-English languages as those skills are especially valuable to us.)
Applications will be reviewed on a rolling basis and we hope to fill this position as soon as possible.
Employment type
Full-time
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