Executive Assistant Office Manager

Job Description

Southern Flow, Inc. is hiring an Office Manager/HR Manager for our Alpharetta, GA office. This is a full-time position for someone who is highly organized, eager to learn and take on new challenges, enjoys the pace of a small, innovative technology company and likes being involved in projects with tangible impact. The ideal candidate is someone who understands direct-client relationships, vendor management, banking, and billing systems. Candidate must also understand state taxation, regulatory, and HR laws. This role will be responsible for HR duties such as policy implementation and management, and interfacing with payroll and benefit services on behalf of the company. Experience with Sage accounting software is preferred.

About us:

Southern Flow is a systems integrator specializing in the water and wastewater industry that has a proven track record of over 29 years of experience. The individual would enjoy a stable work environment, challenging assignments, competitive compensation, great benefits, and a team-oriented environment.

Responsibilities:

• Obtain primary financial data for accounting records
• Compute and record numerical data
• Check the accuracy of business transactions
• Perform data entry and administrative duties
• Maintain accurate financial records, including general ledger, accounts payable and receivable, and bank reconciliations.
• Manage month-end responsibilities
• Create and analyze quarterly, and annual financial statements to be reviewed with Management
• Balance and reconcile financial statements
• Manage business registrations and licenses
• Technical engineering submittal and documentation generation
• Coordinate and organize office activities
• Manage day-to-day office operations, including answering phones, Monitor support and trouble tickets and follow-ups with customers, maintaining office supply stock
• Provide support for billing and collections, including preparing and sending invoices, reconciling accounts, and managing collections.
• Manage vendor relationships, including purchasing, PO generation, paying bills and ensuring timely delivery of goods and services.
• Assist with sales and marketing efforts, including preparing sales reports and presentations, and managing social media accounts.
• Assist with planning and coordinating events and promotional activities.
• Ad hoc projects as needed
  
  

The Ideal Candidate Must Have:

• 4-year college degree -- (Combination of education, training, and experience that provides the above knowledge, abilities, and skills may be considered if the experience proves an equivalent level of performance capability.)
• A minimum of 3 years of full charge bookkeeping experience (Sage experience preferred)
• Deadline and detail-oriented
• Excellent communication skills
• Ability to prioritize and multitask
• Fundamental knowledge of GAAP
• Will "do what it takes" to get the job done.
• Strong attention to detail and follow through
• Excellent written and verbal communication skills.
• Regular use of the phone and email for communication is expected.
• Able to understand and have experience with construction accounting
• Strong proficiency in Microsoft Office and other relevant software applications.
• Strong work ethic, professional manner with customers, vendors, staff and management
• The ability to understand and interpret basic technical documents, verbiage, and concepts.
• Regular use of common office equipment including computers, scanners, copiers, and printers.
  
  

This is a full-time position with competitive salary and benefits. If you are passionate about office management, accounting, and marketing, we encourage you to apply. Exact compensation may vary based on skills, experience, and location.

Company Description

Southern Flow, Inc. is a growing systems integration firm based in Alpharetta GA, working in the fields of Instrumentation, Telemetry and Controls Automation throughout the Southeast. The company enjoys 30 years of strong track record delivering high quality control systems. We are currently seeking individuals for several positions with potential for growth to join our team.

Southern Flow, Inc. is a growing systems integration firm based in Alpharetta GA, working in the fields of Instrumentation, Telemetry and Controls Automation throughout the Southeast. The company enjoys 30 years of strong track record delivering high quality control systems. We are currently seeking individuals for several positions with potential for growth to join our team.