Executive Assistant

Launched in 1993 as a promotions and management company, In De Goot Entertainment has evolved into a marquee artist management firm overseeing the careers of artists in the rock and alternative genres. In De Goot represents an eclectic roster – including multi-platinum artist Shinedown, Grammy award winning band Halestorm, chart-topping and Grammy nominated acts Highly Suspect and GWAR, rapidly rising artists such as Winona Fighter, Ayron Jones, Slothrust, StrateJacket, Dinosaur Pile-Up, Princess Goes, and more. 

In De Goot Entertainment is seeking a detail-oriented Executive Assistant to join our team. The Executive Assistant will be responsible for supporting the President/Owner of the company. The perfect candidate is eager to learn and grow with the company, and is able to thrive in a fast-paced environment. 

Responsibilities for the role include but are not limited to: 

• Manage and maintain daily schedule for President/Owner, including compiling daily schedule previews, sending reminders before calls, and determining schedule priorities. Additionally manages scheduling of personal appointments
• Provide preparatory notes for meetings + post meeting summaries  
• Manages general meeting / zoom setup to include coordinating on times and setting up / hosting zooms 
• Organizes databases to keep all contacts and information up to date
• Draft correspondence on behalf of President/Owner
• Manages travel for President/Owner, to include but not limited to booking travel and hotels, providing itineraries, coordinating meeting schedule and reservations during travels
• Coordinates events for artist, client, staff meetings to include restaurant reservations, ordering catering for in-office events
• Prepares expense reports for President/Owner (tracking receipts and coding accordingly)
• Manages company gifting, to include birthday gifts for clients and partners, and managing yearly holiday corporate gifting
• Arranges company events (dinners / etc), and yearly holiday party 
• Arranging car services to/from meetings and artist events 
• Provides light administrative support for office as needed

Skills:

• High attention to detail 
• Ability to multi-task
• Ability to anticipate needs and determine priorities 
• Proactive and problem solving
• Organization and time management skills
• Strong knowledge of Microsoft office
• Strong interpersonal and communication skills
• Eagerness to learn
• High level of discretion and professionalism 
• Experience in Music / Entertainment is preferred, but not required

Job Info: 

Salary range: 50-60k

Job Type: Full time - IDG Currently operates on a hybrid schedule: Mondays & Fridays are worked remotely / Tues, Wed, Thurs are worked in the NY office

Benefits: Comprehensive benefits package to include health, dental, vision, and long term disability insurance, Aflac, and 401k program. In De Goot also offers generous time off & paid holidays.