Executive Assistant

Brief Description

Executive Assistant to Chief People Officer—ABA Centers of America

Fort Lauderdale, FL

About ABA Centers Of America

ABA Centers of America is a healthcare startup experiencing steady growth while revolutionizing the autism care field. We provide ABA (Applied Behavior Analysis) therapy and diagnostic services to our clients and families in our centers, in homes, and in the community. Our industry-leading ABA therapy organization features operations in multiple states. Our teams also support a small group of affiliated addiction treatment centers and related companies.

Why You'll Love This Job

Are you an experienced executive assistant? Join a team that's making a difference! As Executive Assistant to our Chief People Officer (Human Resources) for our rapidly growing, multi-state group of ABA therapy centers, your work will ultimately help bring our unique autism care services to kids and families. We're building a special organization committed to changing the way autism/ABA services are delivered. This position is your chance to join a forward-thinking company of professionals working together to make a real difference in people's lives. You will have the opportunity to go beyond traditional administration and help manage projects based on interests and skills.

This position is essential to our office and our success. The successful candidate will be resourceful, take initiative in projects, be supportive, flexible, and good at taking direction. We’re looking for a high-energy, compassionate, and motivated professional with a sincere passion for serving others.

What You'll Do

• Calendar Management: Participate in daily/weekly meetings for accurate and timely calendar management, including personal appointments, meetings, events, and travel.
• General Administration: Draft, proof, and finalize correspondence. Assist with billing software for expense reimbursement.
• Communication: Provide project updates and act as a liaison for the Chief People Officer.
• Standard Documentation: Assist with manuals, procedures, and checklists for marketing, events, travel, etc., and conduct annual reviews and updates.
• Special Projects: Oversee projects and assist with project management.
• Travel Planning & Logistics: Collaborate with the CPO on creating custom travel experiences and perform travel-related research. Assist with planning itineraries and coordinating meal reservations or delivery at various properties and locations.
• Event Coordination: Collaborate on planning and managing all event invitations, updating the calendar as needed.
• Technology: Learn and use productivity software such as ClickUp, Jira (productivity/project management), Concur (expense reporting), and others as needed.
  
  
  

Requirements

Education/Experience and Other Requirements

• Bachelor’s degree (required).
• 5+ years of experience as an executive assistant.
• Advanced proficiency with Microsoft Office.
• Must maintain clean background/drug screenings and driving record.
• Occasional travel.
  
  
  

Expertise Needed

• Resourcefulness – can enter an unfamiliar situation and proactively figure out solutions.
• Team-player mindset, seeking opportunities to help others and go above and beyond to get the job done.
• Trustworthiness in dealing with confidential information.
• Self-motivation and a “can-do” attitude.
• Entrepreneurial spirit with a desire to take on an increasing level of responsibility.
• High customer-service orientation, including being highly responsive and wanting to deliver great results.
• Project management skills.
• Excellent computer and technology skills.
• Poise and polish while exercising excellent verbal, written, and telephone skills.
• Attention to detail and organization.
• Innate punctuality for work and meetings.
• Strong interpersonal and communication skills.
  
  
  

Summary

Benefits

• 15 days of paid time off (more added with tenure).
• Medical, dental, vision, long-term disability, and life insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Generous 401(k) with employer match up to 6%.
  
  
  

ABA Centers of America Culture

ABA Centers of America is an environment propelled by collaboration through our team-member philosophy: “Empowering Your Ambition.” That means we want to do everything we can to help team members fulfill their professional goals.

Most importantly, ABA Centers of America team members understand that clients come first and are at the center of everything we do.