Director of Board Services - TX, IPS, and IDEA Public Schools Louisiana (24-25)

Description

Director of Board Services- IDEA (Texas), IPS, and Louisiana

Role Mission: The Director of Board Services is committed to ensuring that our students have access to excellent educational outcomes by excelling in their unique role which supports the fiduciary boards, associated committees, board counsel and members for IDEA Public Schools Texas (IDEA), IPS Enterprises, Inc. (IPS) and IDEA Public Schools, Louisiana, Inc.(IPSL) Specifically, the Director of Board Services ensures successful execution, from start to finish, of a streamlined, org-wide board process for moving proposed requests from individual contributors on teams to presentations and action items for committee and board members at meetings.

The Director of Board Services ensures board process is used with fidelity by staff across the org by proactively communicating deadlines to internal stakeholders, creating opportunities to provide support to internal staff to meet deadlines, collaborating with key stakeholders in other Chief areas, and by holding internal staff accountable to high expectations regarding the quality of submitted board work and the deadlines by which that work is due. To support external stakeholders associated with each of the boards and committees, the Director of Board Services builds strong relationships with board counsel and members, ensures that consistent communication and collaboration between internal and external stakeholders occurs, and ensures that committees and boards operate with fidelity in accordance with open meeting and public information requirements specific to each entity, as well as board adopted bylaws and policies.

When needed, the Director of Board Services will collaborate with other team members to create/revise and execute procedures, data structures, and for public and employee comment at meetings, follow up responses form board to members of the public, and collection of feedback regarding satisfaction of internal and external users as it relates to board services.

Location:

This is a full-time remote position based in Texas with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations: Some travel may be required

What You’ll Do – Accountabilities

85% Board Member retention for each of the IDEA Public Schools Texas (IDEA), IPS Enterprises, Inc (IPS) and, IDEA Public Schools Louisiana, Inc. (IPSL) fiduciary boards ; 90% Board Meeting Attendance (Committees and Meetings)

• Establish strong partnerships with board members that include open lines of communication to better understand their needs, answer their questions, and follow up on requests;
• Reinforce attendance requirements for board members as set forth in by laws and recruitment/onboarding expectations;
• Clearly and proactively communicate meeting logistics and any changes (including rationale for changes);
• Establish quorum for each meeting at least 72 hours prior to meeting;
• Deliver and manage high quality communication to board members in a consistent and timely manner;
• Ensure materials are thorough, well documented, and have appropriate briefing sheets to ensure members can process appropriately;
• Provide pre or post committee and board one on one opportunities should board members have any requests; schedule with all parties (or their representatives) where needed;
  
  

100% of Board & Committee Meetings for IDEA, IPS, and IPSL meet open meeting and public information requirements corresponding to their state law including posting requirements, records retention, and documents available to board members at minimum 72 hours in advance

• Ensure that all items for committee/board meetings have successfully completed the internal Board Item process receiving approval from all internal and external stakeholders, where needed, including Finance, Legal Affairs, and Policy
• Maintain and implement expectations for committee meetings, public hearings, and board meetings to ensure fidelity to open meeting and public information requirements in Texas and Louisiana
• Ensure each meeting has quorum at critical checkpoints; 1 week prior, 72 hours, and 24 hours prior to meeting;
• Create and maintain templates for committee meetings to use across teams and entities including templates for internal and external communication, presentations, and rehearsals;
• Collaborate and support the designated staff that oversee internal committees in TX & LA ensuring that they follow the Board Item process and successfully prepare for committee meetings;
• Manage on the ground support in LA to meet all posting requirements and provide all materials needed for them to execute committee and board meetings effectively; do so by creating templates for accountability and frequent check-ins with on the ground support in LA;
• Lead the logistics and execution of internal rehearsals for committee and board meetings for TX & LA; do so by creating templates for successful rehearsals (email/Teams reminders, agendas and decks for rehearsals, etc.);
• Supports post board meeting work in partnership with Administrative Specialist (including taking meeting minutes, compiling signature binders, collecting signatures, and posting materials to internal and external sites)
• Maintain board member bio and contact information, records of board terms, board and committee meeting materials, and , corporate governance documents for entities in Texas and Louisiana;
• Support submission of items to Texas Education Agency with department and Superintendent’s office following board meetings, as necessary for IDEA board/committees;
• Support submission of items to East Baton Rouge Parish, BESE, Louisiana Department or Education, and the state of Louisiana where necessary for IPSL board/committee;
• Collaborate with Authorizer Relations team to support submission of items that are needed for authorizers or other state agencies as needed.
  
  

Staff rate Board Services Team as a 3.0/4.0 on customer service and efficiency

• In partnership with Director of Board Relations (FL & GC) as well as the MD of Governance & Policy, finalize a tool for collecting feedback, tool for data monitoring, and tool for data reporting from internal and external stakeholders as it relates to the customer service and efficiency of the board process;
• Build strong relationships across internal and external partners to gain qualitative data and feedback on their experience as it relates to customer service and efficiency of board process;
• Participate and engage in team strategy meetings that provide opportunity to reflect and act on feedback and data collected;
  
  

Qualifications

What You Bring – Competencies:

• Education: Bachelor’s degree required
• Experience: 3 years of board or governance support and management
  
  

Knowledge And Skills

• Understanding of governance requirements and effective governance
• Strong communication, both verbally and through writing
• Ability to read, understand, and interpret policy and legal language
• Excellent written and oral communication
• Ability to build trust and respect from staff and external stakeholders
• Strong organizational and planning systems
• Results/action oriented
• Manage through influence
  
  

What We Offer

Compensation & Benefits:

Salaries for people entering this role typically fall between $81,800 and $95,800, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.

• IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.
  
  

Application Process

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.