Custom and Commercial Assistant Coordinator

Position Summary

The Custom and Commercial Assistant Coordinator will assist the Custom Home Coordinator and the Commercial Sales Advisor with daily responsibilities.

Essential Duties And Responsibilities

The essential functions include, but are not limited to the following:

• Writing up sales orders and purchase orders
• General Admin work: filing, scanning, typing, and purging.
• Facilitate service work orders, ordering specific parts and pieces
• Work cohesively with the coordinators on the delivery, install, and service scheduling process.
• Utilize vendor software to prepare quotes and bids for jobs
• Produce electronic communication bi-weekly on product availability direct to customers
• Provide electronic filing inspection on proper naming/document placement
• Attend custom home and commercial meetings
• Gather required documents for proper bid submittals and follow-up
• Contact vendors on status of materials
• Perform other duties as assigned.
  
  

Minimum Qualifications (Knowledge, Skills, And Abilities)

• Basic knowledge of general office procedures, computers and other equipment. Experience with Microsoft Applications including Excel, Outlook and Word.
• High School Diploma or equivalent required.
• Excellent polite and persuasive communication skills.
• Passionate, hard worker and well-organized professional with power to prioritize and multitask.
• Should exert sound judgment, discretion and preserve confidentiality.
• Ability to meet and exceed deadlines.
• Ability to understand, follow and transmit written and oral instructions
  
  

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Ability to sit for extended periods of time, climb step ladder, bend and reach to obtain files from filing cabinets.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.