Contract Manager

Marketing Statement

Under supervision of the Manager of Contract Administration, administers post-award contract activities; reviews terms and conditions of contracts, and reviews and processes invoices and payments.

Annual salary range: $51,100 - $60,900

Qualifications

Education, Training and Experience Guidelines:

Bachelor’s Degree in Business or Public Administration, or a related field; and three (3) years of experience in public sector accounting, procurement, and contract management; OR an equivalent combination of education, training and experience.

Required Knowledge of:

Federal and Commonwealth statutes, codes, and regulations governing public sector purchasing, procurement, and contract management; Federal Acquisition Regulations (FAR), and Code of Federal Regulations (CFR) governing procurement and contracts; Methods, procedures, and standards for Public Housing record keeping and records management.

Required Skill in:

Reviewing contracts, and assuring compliance with Commonwealth, Federal, and HUD contracting and operational regulations; Reviewing and verifying contracts and technical documents; Interpreting and applying Commonwealth and Federal contracting rules and regulations; Evaluating contracting issues, and develops recommendations and solutions; Interacting with people of different social, economic, and ethnic backgrounds; Establishing and maintaining effective working relationships with co-workers; Operating a personal computer utilizing standard and specialized software; Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS:

A valid Commonwealth of Pennsylvania Driver's License may be required.

Responsibilities

Administers post-award contract activities in order to assure that payment requests for contracted goods and services are in compliance with PHA contracts; duties may vary according to job assignment; Reviews terms and conditions of contracts, and reviews and processes invoices and payments; Identifies and defines contract problems, and resolves technical and compliance issues with PHA staff, vendors, and contractors; Reviews technical documents, and approves payment of requisitions and purchase orders; Reviews contracts, records, and database; and assures the accuracy of the information; compiles information and prepares reports; Prepares contract option letters, contract modifications, and other vendor communications; Meets regularly with staff to discuss and resolve priorities, problems, and workload; Issues and administers task orders (i.e. Construction, Maintenance, Architectural & Engineering, and Consulting Contracts); Negotiates option year terms and conditions, task orders, and change orders; Provides feedback on supplier performance and identify opportunities within current agreements and relationships to identify cost reduction strategies; Manages supplier service level agreements (SLA’s) including penalties for non-performance; Scores vendor performance and maintains vendor related data; performs pro-active contract review and re-negotiates to maintain the “right mix” of vendors and ensures a balance between the value supplied and level of risk to the agency; Stays abreast of trends and innovations in government procurement, contracting, and public housing issues and policies; Maintains absolute confidentiality of work-related issues and PHA information; performs related duties and responsibilities as assigned;

How To Apply

All applications will be accepted through the Philadelphia Housing Authority’s Jobs Board at www.pha.phila.gov/jobs

Closing Statement

About the Philadelphia Housing Authority (PHA)

Established in 1937, and with an employment workforce of over 1,100, the Philadelphia Housing Authority is a municipal agency providing public housing services to over 76,000 residents in the city of Philadelphia, Pennsylvania.

Financial support for Authority operations and capital needs comes primarily from rent payments and subsidies provided by the U.S. Department of Housing and Urban Development (HUD). PHA is one of a very select group of housing authorities across the nation that has attained Moving to Work (MTW) status. This designation allows housing agencies the opportunity and flexibility, on a local level, to develop and implement innovative housing and self-sufficiency strategies to benefit public housing residents and Housing Choice Voucher Program (HCVP) participants.

PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.