Billing Coordinator

Title: Billing Coordinator

Reports to: Billing Manager

Classification: Temp to Perm

Work Policy: Four days in the office and one day work from home

Position Overview:

AMA Group is seeking a Billing Coordinator to join our growing Accounting Department. We have built a reputation for excellence over the past decade we have helped shape the foundation of our infrastructure.

This position offers a great opportunity for career development, allowing you to enhance your billing skillset and providing potential for advancement while learning new skills. This role will be a 6-month temporary position with the possibility of transitioning into a full-time role.

Role Responsibilities:

We are seeking a detail-oriented and experienced Billing Coordinator to join our finance team. The ideal candidate will have a minimum of 3 years of experience in billing and must be proficient in using Deltek Vision software.

The Billing Coordinator will be responsible for ensuring accurate and timely processing of client invoices, resolving billing discrepancies, and supporting the Billing Manager in various billing functions.

• Set up projects and billing terms in Deltek Vision according to approved proposals
• Generate and distribute client invoices accurately and on schedule using Deltek Vision software
• Ensure all billing information is complete and accurate before invoice distribution
• Identify and resolve any billing discrepancies in a timely manner
• Respond to client inquiries regarding invoices and billing issues
• Provide exceptional customer service by addressing client billing concerns promptly and professionally
• Prepare regular reports on billing activities for the Billing Manager
• Assist the Billing Manager in identifying areas for improvement in the billing process

Requirements

Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred

Experience:

• Minimum of 3 years experience
• Proven experience with Deltek Vision software is required
• Experience preparing invoices per established guidelines
• Proficient in Microsoft Office

Who We Are?

AMA Group is considered an industry leader in the design of MEP/FP building systems for media, broadcast, and production facilities, including sound stage campuses, having a portfolio of over 1000 such completed projects, as well as a diverse array of corporate, financial, education and residential mixed-use, and high-rise clients. AMA Group employs 200+ dedicated and talented professionals with 40+ licensed professional engineers and many others holding a variety of technology, energy, and sustainability-related certifications. Founded in 2000 in New York City, we’ve grown to provide a comprehensive suite of services across national offices in New York, New Jersey, California, Florida, and Texas.

The Employee Experience

At AMA, people are at the heart of everything we are and what we do. We are committed to creating a diverse and inclusive culture where all our employees flourish, individually as a team; with employee experience at our focal point, we are dedicated to ensuring employees’ development, wellness, and overall experiences are satisfying and rewarding. We offer a comprehensive and highly competitive benefits package to our team members and provide an open, honest, and fun work environment. We were voted 2023 Best Medium Companies to Work for in New York, New Jersey, and Los Angeles.

Benefits:

• Hourly Pay Range of $36.00 – 39.00 per hour

Actual base salary may vary based upon, but is not limited to, relevant experience, time in the role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

To all recruitment agencies: AMA Group does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of AMA Group without a prior written search agreement will be considered unsolicited and the property of AMA Group. Please, no phone calls or emails.

Our company is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis [” protected characteristics’] including, but not limited to race, religious creed (including religious dress and grooming practices), color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, state, including pregnancy), gender, gender identity, gender expression, the age for individuals over forty years of age, sexual orientation, the military and veteran status of any person, or any other consideration made unlawful by federal, state or local laws.