Administrative Executive Assistant

Job Description

Administrative Executive Assistant for Althaus Law

Law Firm - Northglenn, Colorado

Althaus Law is a firm that focuses its practice on estate planning and probate law. We are looking to find the right fit for our team in the form of an Administrative Executive Assistant who is capable of handling client phone calls, admin tasks, and office upkeep. This position would support our Managing Attorney. The position will be in-person and full-time.

Before applying, please review and consider your alignment with our values. They are very important to our team, and we expect everyone to hold themselves to them. Our values are:

• Provide honest services in an awesome and friendly work environment
• Give back to the community
• It’s okay to have fun
• Prioritize and care for each other
• Do the right thing and be a resource
• Growth – both personally and professionally
  
  

With those values in mind, other criteria we have are below:

Preferred

• Notary
• Experience in the legal field
• Experience working as a receptionist
• Experience answering phones
  
  

Requirements

• Ability to communicate well with clients and other co-workers
• Team-oriented
• Exceptional customer service skills and ability to deal with individuals in crisis
• Excellent verbal and written communication skills
• Strong organizational skills, attention to detail, and ability to manage a quickly growing firm
• Proficient in Microsoft Word
• Experience with Adobe Acrobat (pdf reader)
• Ability to answer multi-line phone system
• A sense of humor
• Love of most animals, but especially dogs
  
  

Duties Summary

The primary responsibility of the Administrative Assistant will be to work directly with the Managing Attorney of Althaus Law, but also supporting the entire team. The main duties consist of managing phone calls, maintaining calendars, and assisting with day-to-day activities. A more detailed, but not comprehensive list, includes:

• Manage front desk by triaging incoming calls, scheduling appointments, responding to emails, and greeting new clients
• Assisting the Managing Attorney with calendaring, phone calls, and day-to-day activities while preserving his sanity
• Provide a warm and welcoming environment for all clients and visitors of the office
• Assisting with drafting estate planning documents and certain probate documents
• Handle general office duties such as scanning, copying, ordering supplies, distributing mail, and creating new client packets
• Complete projects and assignments for the attorneys and paralegals
• Tracking deadlines for attorneys and clients while managing the status of various cases
• Scan and convert all closed paper files to electronic files
• Contribute to the constant improvement of our processes to increase productivity
• Maintain cleanliness and appearance of front desk, lobby, and kitchen area
• Driving to and from the bank, post office, or other businesses in town when documents or other items need to be picked up or delivered.
  
  

Salary And Benefits

The starting salary is $45,000/year. We also provide retirement plans, health insurance, PTO, dental/vision, and other benefits.

Steps to Apply

Please apply to this position by emailing your resume, references and cover letter directly to Jeff Althaus at contact@althauslaw.com. If you have any further questions about the firm, you can reach us at 720-340-2783. Thank you.

Company Description

At Althaus Law, we help people get their things where they want them to go, when they want them to get there, and we keep things out of court. We practice estate planning and probate because we want to truly help people, not sue them. Through the use of wills, trusts, powers of attorney, and other tools, we are able to give people the peace of mind they deserve while protecting their family. There is a lot to look forward to in life, and we don't want estate planning or probate to get in the way of that!

At Althaus Law, we help people get their things where they want them to go, when they want them to get there, and we keep things out of court. We practice estate planning and probate because we want to truly help people, not sue them. Through the use of wills, trusts, powers of attorney, and other tools, we are able to give people the peace of mind they deserve while protecting their family. There is a lot to look forward to in life, and we don't want estate planning or probate to get in the way of that!