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Job Description
Universal's Global Partnership Marketing team is looking for an Administrative Assistant who is passionate about film and partnership marketing. This person will be responsible for managing schedules, coordinating meetings and handling travel arrangements for the Executive Vice President of Universal Pictures’ Global Partnership department.
Essential Responsibilities
Manage and coordinate high volume and complex schedules and meetings with internal and external parties, utilizing multiple calendars
Coordinate travel schedules and arrangements and manages P-card and expense reports in accordance with Travel Policy guidelines while ensuring all expenses are processed in a timely manner
Assist and partner with other department members as necessary
Assist with making arrangements for temporary help, storage, meeting offsites and trade show coordination
Perform all administrative tasks, including but not limited to faxing, photocopying, recordkeeping and manage filing system for all workflow coming in and out
Maintain contact lists of external brands and agencies
Assist with deck making, creative mock-ups and brand research
Help oversee interns
Must maintain a high level of confidentiality at all times
Qualifications
Minimum 1 year of administrative experience
Proficient in Microsoft Word, Outlook, PowerPoint, Keynote, Photoshop and Excel
Excellent verbal and written communication skills
Eligibility Requirements
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Must be willing to work in Universal City, CA
Must have unrestricted authorization to work in the United States
Desired Characteristics
Prior experience in sales or marketing preferred
Interest in sales and marketing is highly desired
Bachelor's degree preferred
Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Extremely organized and detailed orientated with the ability to multitask while minimizing errors
Team Player - Demonstrate ability to work on a team and willingness to provide assistance to co-workers in other areas
Flexibility - Positive attitude and demonstrate acumen working in a rapidly changing business environment
Additional Requirements
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website
NBCUniversal's policy is to provide equal employment opportunities to all applicants
and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,
marital status, pregnancy, veteran status, membership in the uniformed services,
genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories,
or arrest or conviction records, in a manner consistent with relevant legal
requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring
Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the
right to request a reasonable accommodation if you are unable or limited in your
ability to use or access nbcunicareers.com as a result of your disability. You can
request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.
Seniority level
Entry level
Employment type
Full-time
Job function
Marketing
Industries
Broadcast Media Production and Distribution, Entertainment Providers, and Media Production
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