Accounts Payable Assistant
This position reports to the Accounts Payable Supervisor and is responsible for the timely and accurate entry and/or audit of transactions (invoices, expense reports, etc.) and adherence to company policy regarding disbursements.
Responsibilities:
- Enter/audit vendor invoices into various applications to ensure timely and accurate payment and compliance with Firm policies and procedures.
- Code transactions to general ledger and client/matter accounts.
- Request approvals for invoices/check requests/expense reports including follow up, as needed.
- Review payment batches prior to payment to ensure accuracy.
- Use Excel to manipulate and upload large, complex vendor invoice details into ERP.
- Create reports for various requests using ERP and Excel.
- Process and audit reimbursements to Firm personnel using Chrome River Expense.
- Review vendor checks for accuracy and prepare checks for mailing.
- Investigate vendor and internal inquires including vendor statements, emails and phone calls.
- Familiar with 1099 processes.
- Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain.
- Research and data entry of internal null “dummy” vouchers.
- Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions.
- Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed.
Requirements:
- Prior experience with high volume Accounts Payable
- Experience with computerized AP systems essential – Chrome River Invoice/Expense preferred
- Ability to understand complex cost transactions and processes
- Intermediate Excel experience
- Experience in legal services industry preferred
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Seniority level
Associate -
Employment type
Full-time -
Job function
Accounting/Auditing -
Industries
Legal Services
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
401(k)
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