Last updated on Jun 26, 2024

Here's how you can streamline your work with physicians to create more free time for yourself.

Working with physicians can be demanding, but finding ways to streamline your interactions can significantly free up your time. Whether you're in healthcare management, a fellow medical professional, or in an administrative role, the key lies in enhancing communication, optimizing scheduling, and leveraging technology to work smarter, not harder. By adopting a few strategic practices, you can reduce the time spent on routine tasks, allowing you to focus on what's most important—patient care and your own work-life balance.

1 Efficient Tools

Utilize digital tools to facilitate smoother communication with physicians. For example, instead of back-and-forth emails, consider a centralized platform where messages, patient files, and schedules can be accessed by authorized personnel. This reduces the time taken to locate information and ensures that everyone is on the same page. Additionally, mobile apps designed for healthcare professionals can allow for quick consultations and decision-making on-the-go, further saving valuable time.

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Heiko Mania

Experte für Digitalisierung 💻 in der Pflege 👩⚕️👨⚕️ | CEO at NursIT Institute GmbH | Speaker | Dozent | Autor | parteilos-nicht positionslos
Moderne interoperable Softwaresysteme für die Pflege- und Behandlungsdokumentation (mKAS) bieten meist auch moderne Möglichkeiten, wie z.B. Chat-Funktionen, für eine einfache Kommunikation aus dem Dokumentationsprozess heraus. Somit können wichtige Informationen und Fragestellungen beispielsweise von der Pflege direkt aus der Pflegedokumentation adressiert und der Kommunikationsverlauf für alle Nutzer in die medizinisch-pflegerische Dokumentation übernommen werden. Das spart Zeit und gewährleistet eine nachvollziehbare Kommunikation per Dokumentation.

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2 Smart Scheduling

Smart scheduling practices can help prevent the common problem of overlapping appointments and rushed consultations. Implementing an electronic scheduling system that allows physicians to block out their available times can streamline the appointment-making process. This not only maximizes their efficiency but also respects their time and reduces patient wait times. Encouraging physicians to set aside specific blocks for administrative tasks can also prevent these from encroaching on patient care or personal time.

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Heiko Mania

Experte für Digitalisierung 💻 in der Pflege 👩⚕️👨⚕️ | CEO at NursIT Institute GmbH | Speaker | Dozent | Autor | parteilos-nicht positionslos
Moderne, interoperable Enterprise Resource Planning (ERP) Systeme für medizinische Einrichtungen helfen nicht nur die Planung von Terminen für Ärzte deutlich zu vereinfachen, sondern auch sicherzustellen, das Arzt und Material zur richtigen Zeit mit dem richtigen Patienten im richtigen Raum verfügbar sind. Hier lassen sich sogar viele Prozesse automatisieren und Zeit für Arzt, Pflege und Patient einsparen.

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3 Delegation Dynamics

Delegation is crucial in any team setting, especially in healthcare. By assigning administrative tasks such as paperwork, follow-up calls, or data entry to support staff, physicians can focus more on patient care. This delegation should be based on each team member's skills and capacities to ensure tasks are completed efficiently. Proper training for support staff is essential to enable them to handle their responsibilities confidently and competently.

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4 Streamlined Communication

Streamline communication by establishing clear protocols for when and how to contact physicians. This could involve setting specific times for non-urgent discussions or using a triage system for queries to determine their urgency. Effective communication also means being concise and prepared during interactions, respecting the physician's time, and avoiding unnecessary meetings by resolving issues through written communication when possible.

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5 Technology Integration

Embracing technology can greatly enhance collaboration with physicians. Electronic Health Records (EHRs) allow for immediate access to patient data, reducing the time needed for information retrieval. Telemedicine platforms can facilitate remote consultations, saving travel time for both physicians and patients. Additionally, using predictive analytics can help in anticipating patient admission trends, allowing for better staff allocation and scheduling.

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Heiko Mania

Experte für Digitalisierung 💻 in der Pflege 👩⚕️👨⚕️ | CEO at NursIT Institute GmbH | Speaker | Dozent | Autor | parteilos-nicht positionslos
Interoperable Plattformen auf modernen Interoperabilitätsstandards (HL7 FHIR) ermöglichen schon heute den einfachen Austausch strukturierter Daten innerhalb der Einrichtungen, aber auch über Einrichtungsgrenzen hinweg. Daten aus Drittsystemen, Sensoren, IoT und der ePA können hier für einen besseren Informationstand, Vermeidung von Redundanzen und letztlich eine bessere Kommunikation und Versorgung der Patienten sorgen.

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6 Continuous Training

Invest in continuous training for yourself and your staff to stay updated with the latest healthcare practices and technologies. This ensures that everyone can work efficiently with the systems in place and can adapt to new tools quickly. Ongoing education also fosters a culture of improvement and innovation within your team, which can lead to the development of new strategies for working more effectively with physicians.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can streamline your work with physicians to create more free time for yourself.

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1 Efficient Tools

2 Smart Scheduling

3 Delegation Dynamics

4 Streamlined Communication

5 Technology Integration

6 Continuous Training

7 Here’s what else to consider

Working with Physicians

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Here's how you can streamline your work with physicians to create more free time for yourself.

1

2

3

4

5

6

7

1 Efficient Tools

2 Smart Scheduling

3 Delegation Dynamics

4 Streamlined Communication

5 Technology Integration

6 Continuous Training

7 Here’s what else to consider

Working with Physicians

Rate this article

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