Office Coordinator

We are looking for a rockstar long term part-time Office Coordinator (3 days/week) that will join our Facilities Management team. Based in Spotify's Seoul Office, this individual will take a great deal of pride in ensuring the smooth operation of Spotify’s office. As a part of the Global Workplace Services team you will be in charge of keeping our office tidy, organized, operational, and a fun place to work!

What You'll Do

• Prepare and maintain facilities records/reports, and finances
• Ensure all site documentation is in place, including O&M, floor plans, and playbooks
• Ensure accuracy of vendor invoices, and that landlord and vendors are paid on time
• Negotiate all facilities service contracts to maximize cost effectiveness
• Work with the building management to manage preventive and emergency maintenance of facility equipment, such as HVAC, lightings and kitchen appliances
• Respond to emergencies, facility alarms and system failures through a robust emergency escalation plan
• Responsible for fire protection, which includes reviewing of emergency evacuation plan and fire safety induction for all employees
• Ensure compliance with local health and safety standards and industry codes
• Coordinate office moves, set up of new offices, and re-shuffling of existing offices
• Organize and maintain inventory of pantry and office supplies
• Maintain upkeep of the office, including kitchen and pantry
• Collaborate with cross functional teams such as Security, HR, IT, Real Estate and Workplace Build, and local stakeholders to ensure office needs are met
• Collaborate with HR and IT to organize and conduct new hire onboarding
• Be an extension of the global CommunityX team for your local office
• Project manage a program of inclusive events for all employees, including a larger scale Mid-year party
• Create engaging communications for our internal channels to promote CommunityX events
• Manage budget for Community events and activities in the Seoul office
  
  

Who You Are

• You have at least 1-3 years of experience in a similar role
• Excellent verbal and written communication skills, proficiency in English and Korean
• You are passionate about workplace experience
• You have excellent social skills and an ability to remain calm in challenging situations
• You have good self management skills and a can-do-attitude
• You are able to prioritize and multitask - you are able to field a heavy volume of requests at once but never compromise quality
• A team player—no matter how small the task may seem, you complete it with grace and a good attitude!
• You are tech savvy, proficient with Google Suite, Coupa, Concur, Workday, JIRA and able to learn and pick up new applications quickly
  
  

Where You'll Be

• You will be based in our office in Seoul, South Korea.
  
  

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.