Campus Employment at Wesleyan

First-Time Student Employees

After a student accepts a campus job offer and before work begins, the hiring manager will hire the student in Workday to prompt employee onboarding. 

Per federal regulations, first-time student employees must complete their W-4 and I-9 forms online in Workday and verify their IDs in person with Human Resources within 3 business days from their start date. Students can log in to Workday via WesPortal. They can schedule a time to present the original, hard copies of their identification documents in person to Human Resources via this Bookings link.

See this list for acceptable identification documents.

A student’s failure to complete the required onboarding forms and ID verification within the federally required 3 business day window will result in automatic termination from the position. To regain employment, the hiring manager must opt to re-hire the student in the Workday system and restart their onboarding process.

It is the combined responsibility of the student and supervisor to ensure that the student has completed the necessary paperwork and I-9 verification before a student works any hours.

Work-Study

The work-study program assists students with the cost of their college education by providing a subsidy to employers to support and expand part-time student employment opportunities. Eligibility for federal or institutional work-study is determined by a family’s financial need, as demonstrated by completing a financial aid application. To learn more about work-study, see The Financial Aid Office’s Frequently Asked Questions, or email finaid@wesleyan.edu.

Work-study can be applied to any on-campus job. Work-study eligible students must seek out and apply for jobs, and positions are not assigned nor guaranteed. Rather, we provide students with the tools and guidance to find and secure opportunities that are a fit for their skills, interests, and availability. Campus employers may indicate preferences for specific skills and qualifications, including work-study eligibility. However, students may apply to any open position regardless of whether or not they meet the employer’s preferences.

Equal Employment Opportunity Statement

Wesleyan University is fully committed to a policy of equal opportunity throughout the University, and to this end abides by all applicable federal, state, and local laws pertaining to non-discrimination and fair employment practices. Accordingly, the University recruits, hires, trains, promotes and educates individuals without discrimination on the basis of one’s race, color, religious creed, age, gender, gender identity or expression, ethnic or national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or criminal record.  Wesleyan University does not discriminate in personnel action such as compensation, benefits, transfers, layoffs, return from layoffs, education, tuition assistance, and social and recreational programs.

Disclaimer

The Campus Employment team supports student employees by ensuring equitable hiring practices and offering advising to student employees as they face challenges in their campus jobs. We inform the Wesleyan University community about the institutional, state, and federal policies regarding student employment. We do not supervise campus employers. We make no representations or guarantees about positions posted on Handshake. We urge student employees and campus employers alike to research the integrity of each position’s employment practices and reach out to the Campus Employment team for support.

Questions?

Campus Employment  – campusemployment@wesleyan.edu

• Handshake – Finding and applying to campus jobs /Posting a campus job, recruiting candidates, and managing applications
• Concerns during the interviewing and hiring process
• Support navigating conflicts during employment

Payroll Office – payrollhelp@wesleyan.edu

• Workforce Time → time recording, attendance, review/approve timesheets
• Required Employment Forms (I-9, direct deposit, etc.)

Financial Aid Office – finaid@wesleyan.edu

• Work-Study program, both federal and institutional work-study