WordCamp Asia 2025 is on full speed for the preparation and no WordCamp is possible without a superb team of Volunteers and we are immensely happy to announce that Call For Volunteers is open.
Volunteering at WordCamp Asia 2025 is a fun way to meet new people, learn new things, and help the WordPress community. There are many ways you can help, like handling registration desk, helping with sessions, or providing tech support. No matter your skills, we have a spot for you.
If you are friendly, reliable, and excited about WordPress, please sign up to volunteer. Join us and help make WordCamp Asia 2025 amazing!
List of Volunteer Roles
- Room Staff
- Attendee Services
- Media & Communications
- Session Staff
- Sponsors Services
- Volunteers & Team Services
FAQs
Do you need help with your Visa?
Please check this link regarding the Visa Policy of the Philippines and if your country requires a visa then please check once with the Philippines embassy available in your country. And if you still need any help then you can definitely email us at asia-volunteers@wordcamp.org
For further visa information, we will prepare another post with more detail. Please stay tuned.
Do you need to purchase the ticket?
As one of the perks of being selected as a volunteer, we will provide every volunteer a complimentary ticket but since tickets will be limited and the volunteer selection process will take some time, please purchase your ticket whenever the ticket is released and if you are selected as a volunteer, your purchased ticket will be refunded.
Are you trying to apply as a Photography Volunteer?
This specific call is for the volunteer roles listed above only. We will open a separate call for Photography Volunteers soon so please keep checking our various social media channels for the necessary announcement.
Are you trying to apply as an Emcee?
This specific call is for the volunteer roles listed above. We have already opened a separate call for Emcee. Please apply from here.
What are the next steps after you apply for the volunteer?
After we receive your application, we will start the review process and you should get an email if you are selected or rejected within 1 – 1.5 month after the deadline of the Call for Volunteers. So please check your email timely.
Few dates to consider before applying
| July 10, 2024 | Call for volunteers open |
| August 25, 2024 | Call for volunteers closes at 11:59 PM PHT(UTC+8 hours) |
| October 1, 2024 – October 30, 2024 | Applicants will start receiving the selection and rejection emails. |
| November 1, 2024 – November 30, 2024 | Volunteers Onboarding |
| TBD | Volunteers Online Orientation |
| February 19, 2025 | Volunteers Onsite Orientation |
| February 20-22, 2025 | Welcome to WordCamp Asia 2025 |
All dates and times are in Manila Timezone (UTC+8 hours). Please note that dates are subject to change and if there are any changes with the dates then we will surely notify in our social media channels.
Room Staff
Hall Lead
Managing room staff volunteers and schedule.
Reports to: Program/volunteer team organizers.
Roles:
- Take charge and be responsible for Volunteers team organizers
- Act as a connector between Sponsors/Speakers/Volunteers
- Ensure that all Volunteers are in their position and performing the assigned tasks
- Coordinate with Team Leads for any complications
Time Keeper
Keep tracks of session time and remind speakers.
Reports to: Assigned Hall Lead
Roles:
- Communicate with the speakers and emcee about time limits and warning signs
- Coordinate with Hall Lead and ensure that talks start and end on time
- Explain the signs you’ll show the speakers to indicate the time and Show the ‘remaining time’ cards during their session
- Make sure everything is conducted within the given timeframe.
Runner
Assist Hall Lead in the room and run microphones.
Reports to: Assigned Hall Lead
Roles:
- Coordinate and assist the Hall Lead with anything that might be needed in the room
- Be ready to help with anything and everything and super speedy in resolving last-minute issues
- Run microphones during Q&As
Speakers Support
Ensure speakers are supported on the conference day.
Reports to: Program Team
Roles:
- Has the comprehensive knowledge of the session and speaker schedule
- Ensure that speakers arrive at the correct time
- Coordinate between speaker and technical team and make sure that speakers’ requirement is met
- Check and assist next speaker with their setup and anything they need
Attendee Services
- Registration Lead
- Registration Support
- Lunch Support
- Swag Station Support
- Accessibility Support
- Information, Lost & Found Desk
Registration Lead
Manage and monitor the overall registration process.
Reports to: AX & Volunteer Team
Roles:
- Guide Attendees to Registration desks and make sure that everyone is registered to the event
- Keep track of Attendees registration
- Coordinate with Volunteers and Organising team
- Make sure you have good communication skills and effectively
Registration Support
Help everyone to check-in and information desk.
Reports to: AX & Volunteer Team
Roles:
- Provide information about the event
- Assist attendees with their seating position and find correct queues
- Check all details in tickets and hand out badges
- Handle spot registration and payment process (if available)
Lunch Support
Provide necessary assistance to attendees regarding lunch
Reports to: AX & Volunteer Team
Roles:
- Be familiar with the food station locations.
- Assist attendees in finding their preferred food options, including Halal, Vegetarian, and other options.
Swag Station Support
Smooth and coordinated distribution of swag to the attendees.
Reports to: AX & Volunteer Team
Roles:
- Set up the swag table and keep it in good order
- Check for swags and ensure their availability on tables
- Handout WordCamp Asia swag to Attendees and keep track of receivers
Accessibility Support
Reports to: AX Team
Roles:
- Assist attendees with additional needs.
- Be responsible for assisting people who might have disabilities or need assistance with using specific areas of the venue. You will need to know the specific areas which are wheelchair accessible (such as the elevator and the accessible access routes to each Track or Workshop).
- This role does not have limited scope and you might be asked to assist volunteers with various types of accessibility needs related to moving around the venue.
Information, Lost & Found Desk
Reports to: AX Team
Roles:
- Provide information to the attendees regarding the entire event. This could include information in relation to the venue areas, the tracks – even the schedule of events – these are just a few of the questions you will might be asked to answer.
- Involve supporting with the collation of lost & found items and be responsible for safe guarding them until the responsible person comes for them.
Media & Communications
Media Support
Secure the Press Room and assist our media partners.
Reports to: Communication Team
Roles:
- Contacting Media Partners and interviewees to remind them of their interview schedule, time, location and meeting point
- Showing them the location for the interview
- Timekeeping of the interview and the use of Press Room
- Standing by outside the Press Room, in case Media Partners and interviewees need some help.
- Securing Press Room
Social Media Handler
Share event activities over social media through timely and engaging content.
Reports to: Communication Team
Roles:
- Keep updating about the event by sharing photos and videos of the event on WordCamp Asia social accounts
- Ensure that every comment and message are responded
- Help Attendees with social media if needed and ask them to use important #hashtag.
- Create a greater richness of the event through social media and you can be as creative, informative or humorous with the post as required.
Session Staff
Contributor Day Help Staff
Venue setup, direction guidance & tech help during the contribution day
Reports to: Contributor Day Team
Roles:
- Help in setting up chairs, tables and setup at the venue
- Track the number of attendees in each table before starting.
- Help onboard contributors on WordPress.org and Slack setup
- Guide new contributors navigate to make.wordpress.org
- Be open to questions, welcoming and friendly
- Help another volunteer on the conference day as Volunteer support
Interactive Program Support
Keep our interactive programs well supported.
Reports to: Volunteers Team
Roles:
- Ensure that the program starts and ends on time
- Assist the facilitation of the program when needed
- Be helpful and friendly
- Interactive program may includes KidsCamp, WP Cafe, Workshop, Community Booth, etc.
Sponsors Services
Sponsors Support
Ensure sponsors are supported on the conference day.
Reports to: Sponsors Team
Roles:
- Check if sponsors need anything from start to end of the event.
- Help resolve minor issues and reach out to Sponsors Team for bigger issues
- Ensure that any issue raised by Sponsors is addressed to respective Lead
Volunteers & Team Services
Volunteer Support
Ensure our Volunteers are well-supported.
Reports to: Volunteers Team
Roles:
- Assist Volunteers for anything they might need during their shift
- Provide support on other Volunteers shift
- Handle request by other Volunteers in #volunteer Slack channel
- Make sure that the volunteers are too Volunteered with all needs.